Privacy Policy

Mayin Advisory Services Pvt. Ltd., referred to as “MAYIN,” is committed to safeguarding the confidentiality and privacy of the information entrusted to us. We prioritize the protection and appropriate use of personal information—sometimes called “personal data,” “personally identifiable information” (PII), or “personal information” collected online.

Please review this Privacy Statement to understand how we collect, use, share, and protect the personal information we gather.

This Privacy Statement outlines how MAYIN handles personal information online and describes your rights regarding your data. “Mayin,” “we,” or “us” in this statement refers to Mayin Advisory Services Pvt. Ltd.

How Do We Collect Personal Data?

Directly: We collect personal data directly from individuals in various ways, such as through business cards, online forms, newsletter subscriptions, webinar registrations, event attendance, office visits, or recruitment. We may also collect data when establishing business relationships, executing contracts, or through our hosted software applications.

Indirectly: We obtain personal data from various sources, including:

  • Public Sources: News articles, sanctions lists, government intelligence, and internet searches.
  • Social and Professional Networking Sites: If you use social media (e.g., LinkedIn, Google, Twitter) to register or log in to our site, we may collect the information you permit your social media provider to share, such as your name and email address.
  • Business Clients: Clients may share personal data with us during professional engagements, such as payroll data for audits or global mobility services. This may include data processed through our software applications under different privacy terms.
  • Recruitment Services: Personal data may be obtained from employment agencies, former employers, and credit reference agencies.

Categories of Personal Data We Collect

Personal Data: We commonly collect the following to conduct our business:

  • Contact Details: Name, company name, job title, telephone numbers, email, and postal addresses.
  • Professional Details: Job history, educational background, professional memberships, and published articles.
  • CCTV Footage: Images of visitors, with footage overwritten automatically within 60 days.

Sensitive Personal Data: We usually do not collect sensitive data except for our employees. In some cases, we process sensitive data for occupational health, legal claims, or with explicit consent. Examples include:

  • Identification documents revealing race, religion, or ethnic origin.
  • Adverse information revealing criminal convictions.
  • Data from clients during professional engagements.
  • Diversity and equal opportunity information from recruitment processes.
  • Health data for monitoring infectious diseases and ensuring a safe environment.

Child Data: Our sites are not intended for children under 13. We do not knowingly collect data from this age group except in specific professional contexts. We may occasionally receive details about children attending events with their guardians.

Location-Based Data: We may process geographic data from your device to offer relevant services and improve our location-based offerings.

Legal Grounds for Processing Personal Information

We rely on several lawful bases for processing personal data, including:

  • Contract: To fulfill contractual obligations or enter into contracts.
  • Consent: With your consent, which you can withdraw at any time by contacting us.
  • Legitimate Interests: For fair and balanced processing, such as delivering services, direct marketing, fraud prevention, and corporate responsibility.
  • Legal Obligations: To comply with legal and regulatory requirements.
  • Public Interest: For tasks performed in the public interest or official authority.
  • Vital Interests: To protect the vital interests of individuals.

Why Do We Need Personal Data?

We are transparent about why we collect and use personal data, including:

  • Providing professional advice and services.
  • Promoting our services and products.
  • Sending invitations and access to events.
  • Personalizing communications and online experiences.
  • Administering and securing our information systems.
  • Recruiting candidates and processing inquiries.
  • Complying with legal and regulatory obligations.
  • Compiling health and safety data and assessing infectious disease spread.

Sharing Personal Data with Third Parties

We may share personal data with trusted third parties for efficient service delivery, subject to contractual safeguards. These include:

  • MAYIN for administrative purposes.
  • Service providers (e.g., IT support, document production).
  • Professional advisers (e.g., lawyers, auditors).
  • Regulatory and law enforcement agencies.
  • Health authorities and external service providers.
  • Payment and marketing services providers.

We do not transfer personal data for third-party direct marketing.

Transferring Personal Data Outside India

We may store and transfer personal data outside India as necessary for our business operations. Organizations are required to protect personal data according to our contractual obligations and data protection laws.

Use of Cookies

Cookies may be used to remember your device and provide various functions. You can manage cookies through your browser settings. Note that disabling cookies may impact your experience on our sites.

Data Protection Rights

You have the right to:

  • Access: Verify if we are processing your personal data and request specific details.
  • Correction: Request corrections to your data if it is incorrect or incomplete.
  • Erasure: Request deletion of your data when no longer needed or if consent is withdrawn.
  • Object to Direct Marketing: Opt-out of direct marketing, including profiling.
  • Withdraw Consent: Withdraw consent given for specific purposes.

To exercise these rights, email us at contactus@mayin.in. We may request information to confirm your identity and ensure the data is not disclosed inappropriately. No fee is required unless requests are unfounded or excessive.

Personal Data Security

We implement technical and organizational measures to protect personal data from loss, misuse, or unauthorized access. Access is restricted to authorized individuals, and we may use techniques such as pseudonymization and anonymization.

Data Retention

We retain personal data to provide services, stay in contact, and comply with legal obligations. Retention periods are based on our policies and applicable requirements.

Contact for Privacy Questions

For questions or concerns about this Privacy Statement, contact us at contactus@mayin.in. We aim to respond within 30 days.